What is a "Wedding Day" Coordinator & Do You Need One?


Once upon a time the idea of a hiring a wedding planner was just for the rich and famous, however, times have changed and with many couples too busy to put together their perfect day, the need for a planner has become more common. While planners are now more accessible, many couples want to be very involved in planning their day, or can't allocate the budget for full planning services. This is when a "wedding day" coordinator can be heaven sent.

What is a "Wedding Day" Coordinator? A "wedding day" coordinator typically steps into the wedding planning process about one month before the event day. We take all of the details the couple has planned to date and develop a plan to logistically pull off the day. From the bridal party hair and makeup until the last vendor has cleaned up, we organize every minute of the day into a streamlined timeline where at a glance we know where all the key players are and what they are supposed to be doing. We put out fires, we problem solve, and we make sure the couple have everything they need when they need it. All of this is done behind the scenes and usually without breaking a sweat.

​What kind of couple should think about hiring a "Wedding Day" Coordinator? I would strongly encourage that every couple that has planned their wedding hire a "wedding day" coordinator. Planning a wedding is such a time consuming, expensive and stressful task, the couple needs someone who can make sure that all their hard work doesn't go to waste or fall apart at the last minute. The peace of mind of not having to worry about anything but enjoying themselves is the best gift a couple can give themselves.

What's the biggest myth about "Wedding Day" Coordinators? That you don't need to spend your money to hire one. What if the couple's wedding budget is tight? They should take a look at their budget. Surprisingly, a "wedding day" coordinator can often be one of the cheapest of all vendors hired. The cost on a typical coordinator is only a small fraction of the total wedding budget. A "wedding day" coordinator spends more hours and works more closely with the couple than any other vendor, yet they cost about 5% or less of the total budget. For a $20,000 wedding, this would be about $1,000 for peace of mind and a relaxing day. Furthermore, unlike many planners, often coordinators will charge a flat fee based on the size of the wedding and length of the day rather than a portion of the total budget. This can mean the couple could pay even less than 5% depending on the size of the wedding party and guest list and the total length of the day.